D503.5 Task Force Meeting 2017-07-19

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  • Wed Jul 19 at 3-4pm CEST Translate to local date & time
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Present: Estelle, Ignacio (ignacio at raisingthefloor.org), Till, Gottfried, Carla

Regrets: Gregg

Planning: D503.5 Implementation Resources for ETSI EN 301 549

Proposal: ETSI 301 549 as Google Doc (Note: do not annotate this working draft directly.)

Original title (DoW): "Application Guidelines, policy and standards recommendations"

Till explains the process for contributing to the DSpace:

  • Developers can post their components as candidates for the DSpace, and describe it in a web form.
  • Experts review the queue of candidates (curation), and do some additional tagging.
  • Developers are notified about the curation.
  • We expect a maximum number of 600 for DSpace items (queue to be curated).

We need a standard process for this, so that components are described in a consistent manner.

Levels of support between DSpace components and ETSI EN 301 549 provisions:

  1. Background information
  2. Guidance on how to fulfill a provision
  3. Tool/library/code to partially fulfill a provision (WCAG 2.0 language: "advisory technique")
  4. Tool/library/code to fully fulfill a provision (WCAG 2.0 language: "sufficient technique")

For classification, a third party expert is needed - the developer does not necessarily have the expertise for this.

In addition, an explanatory text can be added, explaining the relationship, and other things (optionally).

Proposed process for DSpace population:

  1. Initially populate the DSpace (by adding a link) - currently and in the next couple of weeks.
    • Experts (Ignacio) tagging by: user needs, accessibility masterlist, technologies, topics, format of docs.
  2. Experts add mapping information (class of relationship, explanatory text) until launch at AAATE conference (Sep. 13, 2017).
    • Volunteers: Till, Gottfried, Ignacio
  3. After the launch, developers can contribute candidate items. Optionally with some tagging information?
  4. Experts curate the queue of candidates.

Revised timeline:

  • 2017-07-31: Futher fill Mapping table, in particular assign levels of support (Estelle, Ignacio, Gottfried, Marco)
  • 2017-08-04: DSpace fully populated with items
  • 2017-09-13 (AAATE): DSpace fully tagged
  • 2017-10-13: Standardization workshop in Brussels - get feedback from commission and policy makers
  • 2017-11-15: Document D503.5 ready for P4a-internal review
  • 2017-11-30: Feedback from P4a-internal review
  • 2017-12-15: Deliverable D503.5 ready for submission to European Commission

Estelle, Gottfried, Marco, Ignacio: Continue to fill out the mapping table for the resources in DSpace.

There will be a separate discussion between Gregg, Till, Matthias, Ignacio and Gottfried on how to tag the DSpace. Gottfried to set up a Doodle poll.

Planning for "Workshop on GPII and standardization"

The P4a DoW mentions in T502.2: "The project partners shall participate in a series of meetings, conferences and workshops to address the different target audiences."

A standardization workshop is planned by P4a in Brussels, Fraunhofer offices, on Fri Oct 13, 2017, 1-5pm CEST, with invitations to ETSI, CEN/CENELEC, AENOR, ANEC, EDF, EC DG-CONNECT, and possibly other standardization officers and politicians.

Workshop page on GPII wiki


  • DONE: Room booked (Fraunhofer offices)
  • 2017-07-19 Circulate draft invitation letter and list of people to invite to Gottfried, Matthias, Gregg (Estelle)
  • 2017-07-24 Send out letter of invitation (Carla)
    • Provide a web form for registration 
    • We need to explain GPII in the invitation
    • Limited number of seats
  • 2017-09-04 Send out invitation reminder (Carla)
  • 2017-09-13 Send information on DSpace launch to invited people (Carla)
  • 2017-10-05 Registration deadline
  • 2017-10-06 Send all meeting documents to registered people (Carla & Gottfried)
  • 2017-10-06 Logistics (number of participants, food, equipment) (Estelle)
  • 2017-10-13 Workshop in Brussels
  • 2017-10-xx Dissemination report... (Carla)

Room equipment: Wifi, projector, equipment for remote meeting (microphones, camera)

Summary of action items

  • Estelle, Marco, Gottfried, Ignacio: Continue to identify possible mappings -> mapping table.
  • Carla: Think about 30-sec video as an invitation to the workshop

Next Meetings

  • Mon Jul 31, 11am-12pm CEST - Web meeting: Checking on levels of support (L1-L4), status report
  • Wed Sep 6, 3-4pm CEST - Web meeting: Status report, final preps for workshop
  • Fri Oct 13, 1-5pm CEST Standardization workshop in Brussels

Appendix: Background: D503.5 Application Guidelines, policy and standards recommendations

Task: T503.3 Standardization and concertation activities

Delivery date: Jan. 2018 (month 48)

Description: In the DoW, what comes closest to a description for this deliverable is as follows:

  • "This task will also propose a set of guidelines valid for the applications considered in the project and applicable also to new applications and mainstream ICT devices. These guidelines will provide best practices associated with the role and responsibilities of all stakeholders in the design, development and deployment of accessibility solutions."

At the all-hands meeting 2017 in Stuttgart, we decided to work on an annotation tool for ETSI 301 549 as an implementation guidance for developers and project managers. It should tell them how to make it easy to comply with ETSI 301 549. This is of particular interest to us since ETSI 301 549 is the technical basis for the European Directive on Accessibility of the websites and mobile applications of public sector bodies of Oct. 2016. We believe that this directive will be a major driver for accessibility of Websites and mobile apps in Europe in the coming years. And for us, it seems to be a good opportunity to describe how the P4a tools and tutorials can be used to fulfill specific provisions of ETSI 301 549.

Note: ETSI EN 301 549 is planned to be revised in the coming 15 months to better address the new scope of the directive, i.e. including mobile apps.